Best Practices for Writing CME Needs Assessments

    By Donald Harting, MA, MS, ELS, CHCP, President, Harting Communications LLC, Downingtown, PA, and Ruwaida Vakil, MSc, Principal, ProMed Write LLC, Somerset NJ

    A needs assessment (NA) is any passage of text that documents the need for instruction on a particular topic among physicians and other health care professionals. This NA may also be called a gap analysis. Normally the NA is just one part of a larger document, often called a CME grant proposal. Typically this larger document will also include sections on budget, audience generation, and outcomes analysis (Figure 1). A proposal for an accredited activity will also contain some indication of how many continuing education credits may be awarded and information about the organization awarding credit. These additional sections are NOT included in this blog.

    CME Needs Assessment: components of a typical CME grant proposal


    A well-written NA can serve as the foundation for one or more educational interventions, including instructional content and outcomes measurement. For this reason, a professional NA is considered part of good instructional design. NAs are often recommended by the organizations that confer continuing education credit for health care professionals, such as the Accreditation Council for Continuing Medical Education (ACCME). Commercial supporters also often require NAs as part of an educational grant request. Publishing and education companies operating within the accredited CME system often assign the task of developing the NA to an in-house or freelance medical writer; proposal assembly, editing, and submission are usually handled by staff employees.

    Getting Started

    Many clients have templates they can provide to you for NAs. These templates generally require you to develop the following areas.

    • A brief disease-state background
    • Gaps in current clinical practice
    • Current standards of care
    • Educational needs
    • Therapies under development
    • Learning objectives
    • Practice guidelines

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    September 12, 2022 at 9:00 AM

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